Todoist is a powerful to-do list app that helps users stay organized with customizable task lists, reminders, collaboration features, and integrations with other tools. Its natural language processing allows for quick task creation, while its cross-platform availability and syncing capabilities ensure users can access their to-do lists from anywhere. Todoist has been praised for its simple yet sophisticated features that balance power and simplicity, making it a top choice for individuals and teams looking to boost their productivity.
What is Todoist?
Todoist is a comprehensive task management app that helps users stay on top of their to-do lists and projects. Its standout feature is the natural language processing that allows users to quickly add tasks by typing in plain language, such as “Buy milk on Monday.” Todoist automatically parses the task details and due date, saving users time and effort.
Natural Language Processing for Quick Task Creation
Todoist’s natural language processing technology enables users to effortlessly create tasks by typing in plain language. This feature streamlines the task-creation process, allowing users to focus on their priorities rather than getting bogged down in the mechanics of task management.
Customizable Task Views and Filters
Todoist offers a range of customizable task views and filters, empowering users to organize their tasks in a way that suits their unique needs and preferences. From list layouts to board views, and custom filters to prioritize specific tasks, Todoist provides the flexibility to tailor the app to individual or team workflows.
Cross-Platform Availability and Syncing
As a cross-platform task management app, Todoist allows users to access their tasks and projects from anywhere, whether they’re on their desktop, mobile device, or tablet. The app’s seamless syncing capabilities ensure that users’ to-do lists and progress are always up-to-date, enhancing their productivity and task management efficiency across multiple devices.
Key Features of Todoist
Todoist provides advanced task organization capabilities, allowing users to group tasks into projects and apply labels for easy sorting and filtering. This feature helps keep tasks organized and makes it simple to prioritize and manage different initiatives.
The app’s collaboration tools make it easy for teams to work together effectively. Features like task assignments, comments, and shared project visibility enable seamless teamwork and communication within the Todoist platform.
Todoist also offers robust reminders and notifications to help users stay on top of their tasks. Users can set due dates, recurring schedules, and customized alerts to ensure they never miss an important deadline or action item.
Todoist for Personal Productivity
Todoist is a popular choice for individuals looking to boost their personal productivity, as it aligns well with the principles of the Getting Things Done (GTD) methodology. The app’s task organization and filtering capabilities make it easy to capture, categorize, and prioritize tasks, helping users maintain a clear overview of their commitments and work towards their goals.
Getting Things Done (GTD) with Todoist
The GTD method, developed by productivity expert David Allen, emphasizes capturing, clarifying, organizing, reviewing, and engaging with tasks. Todoist’s features seamlessly integrate with this approach, allowing users to quickly capture tasks and ideas, clarify actions into concrete steps, organize projects and due dates, review their system regularly, and focus on the tasks scheduled for the day.
Time Management Techniques
In addition to supporting the GTD framework, Todoist also enables users to apply various time management techniques to enhance their personal productivity. Features like the Time Blocking method, which helps manage daily interruptions, and the SMART method, which encourages strategic planning before initiating projects, can be easily implemented within Todoist’s task management system.
By leveraging Todoist’s robust capabilities alongside proven productivity methodologies, individuals can achieve a greater sense of control, reduce stress, and make steady progress on both their short-term tasks and long-term goals.
Integrating Todoist with Other Tools
Todoist’s robust integration capabilities allow users to connect the app with a wide range of other productivity tools, streamlining their workflows and automating various tasks. One particularly powerful integration is with Zapier, which enables users to create custom “Zaps” that automatically create Todoist tasks based on triggers in other apps, such as new calendar events, Slack messages, or email notifications.
Zapier Automation with Todoist
Zapier is a powerful automation platform that allows users to connect Todoist with hundreds of other apps, without the need for any coding. By creating custom “Zaps,” users can automate various workflows, such as automatically adding new Trello cards as Todoist tasks, or turning emails into Todoist to-dos. This integration helps [todoist integrations] users minimize the time spent switching between [automation] different apps, increasing their overall [zapier] productivity.
In addition to Zapier, Todoist also integrates with a variety of other tools, including PomoDone for time tracking, Pleexy for cross-platform task synchronization, Shift for app consolidation, and Mailbutler for email-to-task conversion. These [todoist integrations] integrations allow users to streamline their digital workflows and automate repetitive tasks, further enhancing their productivity and efficiency.
Todoist for Teams and Businesses
Todoist offers a range of features that make it a valuable tool for todoist for teams and todoist for businesses. The app’s collaboration capabilities, such as task assignments, comments, and shared project visibility, allow teams to work together seamlessly on projects and tasks. Todoist’s integrations with popular business tools, like Zapier, Google Calendar, and Microsoft 365, also make it easy to incorporate the app into existing workflows.
With the Todoist for Teams and Businesses plan, users can enjoy a pricing structure of $6 per month billed yearly or $8 when billed monthly. This plan includes advanced features like reminders, filters, project layout, task durations, and more for team users and administrators.
Feature | Description |
---|---|
Team Project Management | The Business plan allows team members to browse and preview public team projects, share direct links to projects, and group or filter tasks by personal and/or team projects. Administrators have control over permissions, data access, and project management functionalities. |
Flexible Team Structure | There are no limits to the number of paid teams that can be created on Todoist, but billing is per team, meaning a person in two different paid teams would incur double charges. Todoist recommends the use of Folders and restricted projects to organize team efforts when interacting with distinct groups like clients, vendors, or partner organizations. |
Unified Workspace | All team members automatically gain access to personal Pro features when a team is upgraded to the Business plan. Members can keep track of important projects in the team workspace while maintaining a separate space for personal data, with custom filters for personalized task management. Administrators can control access, manage roles, and monitor team activity within the team workspace. |
Todoist emphasizes the benefits of using team workspaces for more organized and collaborative project management, highlighting features like project preview, clear data ownership, and simplified project referencing.
Pricing and Plans
Todoist offers both a free version and premium subscription plans to cater to the needs of individual users and teams. The Beginner plan is free, while the Pro plan costs $4 per month when billed yearly or $5 per month when billed monthly. For businesses, the Todoist Business plan is priced at $6 per month when billed yearly or $8 per month when billed monthly.
Free Todoist Version
The free Todoist version provides a solid set of features, including task reminders, file uploads, due dates, priority levels, and sub-tasks. However, users who require more advanced capabilities, such as increased project folders, team roles and permissions, and extended activity history storage, may find the premium plans more suitable for their needs.
Premium Todoist Plans
The Todoist Pro plan, priced at $4 per month when billed yearly or $5 per month when billed monthly, offers a range of enhanced features. This includes support for up to 300 personal projects, task reminders, an AI assistant, and 150 filter views. For teams and businesses, the Todoist Business plan, priced at $6 per month when billed yearly or $8 per month when billed monthly, provides a shared team workspace, support for up to 500 team projects, and centralized team billing. The Business plan also allows for up to 1,000 team members and guests.
Todoist’s premium plans offer additional features such as task reminders, file uploads, due dates, priority levels, and sub-tasks. The higher-tier plans also include more project folders, team roles and permissions, and activity history storage. Moreover, Todoist integrates with over 90 applications and is SOC2 certified, ensuring secure and reliable task management for users.
Plan | Price (Billed Yearly) | Price (Billed Monthly) | Key Features |
---|---|---|---|
Beginner | Free | Free | Task reminders, file uploads, due dates, priority levels, sub-tasks |
Pro | $4 per month | $5 per month | 300 personal projects, task reminders, AI assistant, 150 filter views |
Business | $6 per month | $8 per month | Shared team workspace, up to 500 team projects, centralized team billing, up to 1,000 team members and guests |
Todoist
User Reviews and Testimonials
Todoist has earned widespread praise from its users, who have described the app as “simple, straightforward, and super powerful,” “a joy to use,” and “the best to-do list app on the market.” Many users have highlighted Todoist’s clean interface, powerful features, and cross-platform availability as key reasons for their satisfaction with the app.
A user testimonial highlighted a productivity increase resulting from the ability to prioritize and assign dates in tasks. Another user shared that using Todoist revolutionized their workflow, especially in organizing multiple tasks at work. An anecdote underlined the positive impact of the app on managing schoolwork, particularly for users with ADHD and chronic procrastination. A user testimonial mentioned successfully managing a $1M IT project and a shopping list with Todoist.
Todoist vs. Other Task Management Apps
There is feedback that Todoist has a simple and consistent interface across iOS, macOS, and the web, emphasizing ease of use. Users highlighted the ability to customize filters and nesting as a valuable feature for project organization. Testimonials indicate that Todoist is effective for both personal and professional use cases. One user shared introducing dozens of people to Todoist, crediting the app for improved organization skills at work. A long-term user of 9 years indicated that Todoist remains their preferred task management tool.
A testimonial praised Todoist for enhancing daily planning efficiency at work, leading to improved productivity. A user expressed curiosity about other tools for day planning, showcasing interest in exploring more productivity solutions. Todoist has received positive reviews from trusted sources like The Verge, Wirecutter, PC Mag, and TechRadar.
Conclusion
Todoist emerges as a comprehensive and versatile task management app that seamlessly blends simplicity with powerful features. Its natural language processing capability, customizable task views, cross-platform availability, and robust integration options make Todoist an excellent choice for individuals and teams seeking to boost their productivity and stay organized.
With a user-friendly interface, Todoist streamlines task creation, categorization, and tracking, empowering users to effectively manage their personal and professional commitments. The app’s ability to connect with a wide range of platforms and tools, including Google, Outlook, and various productivity suites, further enhances its utility and integrates it seamlessly into users’ existing workflows.
Todoist’s cost-effective pricing structure, which includes a free version and affordable premium plans, makes it an accessible and valuable investment for individuals and businesses alike. The reviewer’s high praise for the app’s organizational capabilities and its significant positive impact on productivity and efficiency underscores the compelling value proposition that Todoist offers in the task management landscape.
FAQ
Q: What is Todoist?
A: Todoist is a powerful productivity app that helps users stay organized with customizable task lists, reminders, collaboration features, and integrations with other tools. It offers natural language processing for quick task creation and cross-platform availability with syncing capabilities.
Q: What are the key features of Todoist?
A: Todoist provides advanced task organization capabilities, allowing users to group tasks into projects and apply labels for easy sorting and filtering. The app also offers collaboration tools, such as task assignments, comments, and shared project visibility, making it easy for teams to work together.
Q: How does Todoist help with personal productivity?
A: Todoist aligns well with the principles of the Getting Things Done (GTD) methodology, with its task organization and filtering capabilities helping users capture, categorize, and prioritize tasks. The app’s features also support various time management techniques to boost personal productivity.
Q: How can Todoist be integrated with other tools?
A: Todoist’s robust integration capabilities allow users to connect the app with a wide range of other productivity tools, streamlining their workflows and automating various tasks. One particularly powerful integration is with Zapier, which enables users to create custom “Zaps” that automatically create Todoist tasks based on triggers in other apps.
Q: How does Todoist cater to teams and businesses?
A: Todoist offers features that make it valuable for teams and businesses, such as collaboration capabilities, task assignments, comments, and shared project visibility. The app’s integrations with popular business tools also make it easy to incorporate Todoist into existing workflows.
Q: What are the pricing and plan options for Todoist?
A: Todoist offers both a free version and premium subscription plans to cater to the needs of individual users and teams.
Q: What do users say about Todoist?
A: Todoist has earned widespread praise from its users, who have described the app as “simple, straightforward, and super powerful,” “a joy to use,” and “the best to-do list app on the market.” Many users have highlighted Todoist’s clean interface, powerful features, and cross-platform availability as key reasons for their satisfaction with the app.